Xaply AI Privacy Policy

Effective Date: February 2025
Version: 1.0

Xaply AI (“Company”, “Xa AI”, “Xaply”, “us”, or “our”) is committed to protecting your privacy and handling your data responsibly. This Privacy Policy explains how we collect, use, and share your information when you use our AI scheduling agent (the “Services”).

1. Information We Collect

We collect the following types of information:

• Account Information:

  • Name, email address, and other details provided during registration.

• Calendar Information:

  • Access to your calendar(s) to provide scheduling services.
  • Information about your existing appointments, availability, and preferences.
  • Only the minimum necessary data is accessed for scheduling.

• Contact Information:

  • Contact details from your calendar or address book to facilitate scheduling.

• Meeting Information:

  • Details about scheduled meetings (date, time, attendees, and other relevant details).

• Usage Information:

  • How you use the Services (features used, time spent, interactions with AI).

• Device Information:

  • Device type, operating system, and browser details.

• Log Data:

  • IP address, access times, and referring website.

• Information from Third-Party Integrations:

  • If you connect third-party services (e.g., WhatsApp, Gmail), we collect authorized data.

2. How We Use Your Information

Your information is used for the following purposes:

• Providing the Services:

  • Scheduling meetings, managing calendars, sending reminders, and related features.

• Improving the Services:

  • Analyzing usage trends, identifying improvements, and developing new features.

• Communicating with You:

  • Notifications about your account, scheduled meetings, and service updates.

• Personalization:

  • Suggesting meeting times or locations based on preferences.

• Customer Support:

  • Responding to inquiries and providing assistance.

• Legal Compliance:

  • Ensuring compliance with applicable laws and regulations.

3. How We Share Your Information

We may share your information with:

• Invitees:

  • Meeting details shared with people you invite through the Services.

• Service Providers:

  • Third-party vendors assisting with hosting, data analytics, and customer support.
  • These providers are contractually required to protect your information.

• Legal Authorities:

  • If required by law or legal process.

• Business Transfers:

  • In case of mergers, acquisitions, or asset sales, your information may be transferred.

4. Your Choices

You have control over the following:

• Account Information:

  • Update or modify your details in account settings.

• Calendar Access:

  • Manage Xaply AI’s access via calendar settings. Revoking access may limit service functionality.

• Communication Preferences:

  • Manage notification preferences in account settings.

• Cookies:

  • Most web browsers allow cookie control through settings. Disabling cookies may affect service functionality.

5. Data Security

• We implement reasonable security measures to protect your information.
• However, no method of internet transmission is 100% secure.

6. Data Retention

• Your information is retained as long as your account is active or as needed for the Services.
• We may retain certain information for legal or business purposes.

7. Children’s Privacy

• Our Services are not intended for children under 13.
• We do not knowingly collect personal information from children under 13.

8. Changes to This Privacy Policy

• We may update this Privacy Policy periodically.
• Material changes will be notified via our website or other reasonable means.

9. Contact Us

If you have any questions, please contact us at: support@xaply.ai